People, Person, Apparel, Clothing

Administrative Assistant

Administrative Assistant

Vietnam

Become a Part of the NIKE, Inc. Team

NIKE, Inc. does more than outfit the world's best athletes. It is a place to explore potential, obliterate boundaries and push out the edges of what can be. The company looks for people who can grow, think, dream and create. Its culture thrives by embracing diversity and rewarding imagination. The brand seeks achievers, leaders and visionaries. At Nike, it's about each person bringing skills and passion to a challenging and constantly evolving game.

Administrative Support

Nike, Inc. is in perpetual motion. Administrative employees help Nike teams around the world keep up with the company's rapid pace. They act as liaisons embedded in business functions and geographies. Their talents - problem solving, organization, time management and more - help fuel the success of their teams. Nike's diverse group of administrative assistants and receptionists embodies professionalism and models core Nike values to guests and fellow employees.
Description

As an Administrative Assistant, you will be responsible for administrative support of AMI team members as well as reception at AMI facility. Focus on providing services which help ensure a safe, healthy and effective work environment or providing personal amenities to employees.

Key Job accountabilities

Reception and General Support:
  • Responds tactfully and promptly to inquiries and problems within scope of established authority.
  • Performs normal office functions such as setting up and maintaining files
  • Interviewing callers and making proper referrals
  • Arranging meetings and conferences; and receiving, referring, or answering mail.
  • Gathers, compiles, and reports on information relevant to supervisor's assignment.
  • Prepares expense reports and purchase orders and maintains office supplies; stationary; coordinates department or equipment moves.
  • Utilize computer skills to prepare reports and presentations as assigned. Maintain and updates report or database.


Logistic support
  • Coordinates a full range of meeting, event, and travel arrangements
  • Manages calendars. Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery.
  • Works with travel agents, airlines, and others regarding planning and customer service issues. Ensure that travel policy is followed to provide cost-effective and convenient travel arrangements.
  • Arranging office transportation and managing driver' schedule.
  • Managing shoes purchasing program. Coordinate with Nike partnered factories for necessary documents, managing the product receiving & distribution.
  • Partner with mobility and other functions to assist with necessary procedures, documentation, and administrative work required to support Air MI expats
  • Managing Canteen and staff uniform and other office administration task as assigned.
  • Assist General Manager in arranging work schedule, travel and meeting requirement
  • Manage the set-up and operations of the GM's office and other task as assigned



Qualification
  • At least 3 years relevant experience.
  • Efficient and experienced in managing calendar, arranging travels and meetings.
  • Good writing skills, able to draft business letters, emails, and admin correspondence
  • Team player, positive attitude, energetic and able to work in a dynamic and fast paced environment
  • Meticulous and well organized
  • Able to perform multi tasks, work well under pressure and deliver within tight timeline
  • Customer oriented and focus
  • Effective communication skills
  • Highly proficient in Microsoft PowerPoint, Word and Excel applications 


NIKE, Inc. is a growth company that looks for team members to grow with it. Nike offers a generous total rewards package, casual work environment, a diverse and inclusive culture, and an electric atmosphere for professional development. No matter the location, or the role, every Nike employee shares one galvanizing mission: To bring inspiration and innovation to every athlete* in the world.

NIKE, Inc. is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.

Job ID 12505

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