WHO YOU’LL WORK WITH

You will report to one of the NXT Asia Directors.  You will have an opportunity to collaborate with many functions across the office (PMO), Factory partners and our Headquarters – Portland (WHQ) 

WHO WE ARE LOOKING FOR

We are seeking a skilled and proactive Team Coordinator to plan, organize and facilitate visitors, meetings, calendars, and events within our organization. This person will work with multi-disciplined stakeholders across the PMO, Factory partners and WHQ to ensure smooth operations throughout the organization. They need to be a self-starter, well-organized, collaborative, and flexible to operate in a fast-paced environment.  They should have excellent communication skills (verbal and written), familiarity with creating content (example: excel spreadsheets, powerpoint presentations, videos) to convey best practices, and a strong ability to collaborate across cultures.

WHAT YOU’LL WORK ON

You will be asked to coordinate & facilitate business meetings across stakeholders and timezones, manage & coordinate calendars, lead & organize team operations, and stay connected with a global admin community. Responsibilities include:

1. Coordinate and facilitate business meetings:

• Organize and prepare meeting materials, agendas, and minutes.

• Collaborate with relevant teams including manufacturing partners to ensure meetings contribute to overall business objectives.

• Maintain an organized record of meeting documents and follow-up actions.

• Track meetings, stakeholders and calendars to ensure priority meetings are maintained. 

2. Manage visitor calendar across stakeholders:

• Coordinate schedules and requirements of both internal and external stakeholders.

• Communicate and collaborate effectively with team and visitors to ensure smooth operations and productive visit experiences.

• Maintain contact network to support travel needs for both inbound visitors and outbound team members (example: visa, transportation, travel booking, prepare itineraries, expenses reports)

 3. Additional responsibilities:

• Lead team folder management (including folder access) to ensure consistent file integrity.

• Organize team events to support global community and team collaboration.

• Collect team and factory partner weekly updates to share with PMO stakeholders.

• Support team purchase and payment requests.

• Primary contact for PMO admin & accounting team to support office operations.

• Consistent connection with NXT admin team to ensure a successful collaboration.