Role and Responsibilities

Coordination Between Business and Technical Teams

• Act as the primary liaison between internal business units and external technical support teams to ensure efficient review and issuance of work orders.
• Facilitate communication channels to align all parties on project requirements, timelines, and deliverables.

Purchase Order and Goods Receipt Management

• Ensure timely processing of Purchase Orders (POs) and Goods Receipts (GRs), maintaining accurate records for smooth procurement processes.
• Monitor PO/GR statuses and address any discrepancies or delays promptly to prevent supply chain disruptions.
• Collaborate with teams to optimize order management and inventory levels, ensuring supplier compliance with contractual terms.

Contract Management and Administration

• Lead the contract signing process for vendor agreements, including drafting, reviewing, and finalizing contracts.
• Coordinate with procurement and legal and finance departments to ensure compliance with company policies and external regulations.
• Maintain an organized database of signed contracts, ensuring easy access for relevant stakeholders and facilitating audits.

Financial Reporting and Analysis

• Prepare detailed financial reports as requested by supervisors, ensuring accuracy and timeliness.
• Analyze financial data related to vendor contracts and operational costs, providing insights to support strategic decision-making.
• Work closely with finance teams to reconcile budget allocations and actual expenditures, ensuring fiscal responsibility and adherence to budgets.

Project Management Support

• Assist in managing projects from initiation through completion, ensuring milestones are met and deliverables are of high quality.
• Track project progress and provide regular updates to stakeholders, highlighting achievements and addressing potential risks.
• Coordinate cross-functional teams to ensure seamless execution of projects and initiatives.

Continuous Improvement and Support

• Participate in continuous improvement initiatives to enhance operational efficiency and streamline processes.
• Stay updated with industry trends and best practices in business operations and vendor management.
• Perform other duties as assigned by management, contributing to the overall success of the team.

• Proven experience in a business coordination or similar role within a corporate environment.
• Strong organizational skills with attention to detail.
• Excellent communication and interpersonal skills, particularly in stakeholder management.
• Proficiency in using office software.
• Ability to multitask and manage competing priorities effectively.
• Bachelor’s degree in Business Administration, Finance, or a related field is preferred.

Preferred Skills

• Familiarity with contract management principles and procurement processes.